A Rental - Event application must be submitted in order to hold a requested date(s). Date(s) will be held for fifteen (15) days only. A deposit of twenty-five percent (25%) (or $25.00 whichever is greater) is required and a rental agreement must be signed to secure a date(s).
Cost is calculated based on the application submitted, rental choices and length of time. After event Cleanup Fees are included in all rental prices. Per the information obtained from your application and the Parks Director’s discretion, you may be required to have a Custodian(s) present during your event. Rental balance must be paid no later than fifteen (15) days prior to event date. A discount of 25% is available to qualifying City of Thibodaux nonprofit organizations.
Cash, checks and money orders are accepted as forms of payment. Exact change is needed when paying with cash, as no cash is kept on premises.
Building keys will not be loaned to renters.
A Certificate of Liability Insurance (obtained through your organization or homeowner’s policy) with minimum coverage of $300,000 is required for all rentals. In the area designated Certificate Holder, the insurance company must designate the City of Thibodaux, Parks Department as holder. In the description’s area, the insurance company must fill in the type of event, the date of the event, the place of the event to be held, along with naming the City of Thibodaux as additional insured for the event. The Certificate of Liability Insurance is due on or before fifteen (15) working days prior to the event date. (Thirty (30) days for events requiring a permit.)
All Rental-Event Applications are sent to the Police Department for permit review. A permit is required for public events held in any City Park such as festivals, races, etc. and for any event serving and/or selling alcohol, having a DJ / live music or bounce houses. A Rental-Event Application Information Packet will be provided. Application with required documents must be returned to the Parks Department no less than thirty (30) days prior to event. Approved permit applications will be issued a permit by The Tax & License office at no charge to the renter. The permit holder/renter must have the permit with him/her during the event.
Contact must be made with the Thibodaux Police Department prior to any permit approval to arrange Police security, patrol, road blocks &/or street closures or any other Police matters pertaining to your event. For events inside any Parks building a Police Officer is required to be present if alcohol is being served and/or sold. If required to hire a Police officer for an event, it will be at a charge of $25.00 per hour
with a four (4) hour minimum. This fee is payable to the officer at the time of the event.
A cancellation request must be made in writing at least fifteen (15) days prior to event for refund of fees paid. If a cancellation is made, on or before fifteen (15) days prior to the event date, the Parks Department will submit a refund request for fees paid, LESS a $25.00 processing fee, to the Finance Department. Refunds will be processed and mailed according to the regular accounts payable schedule.
Renter agrees neither to damage or in any manner deface the facilities and shall neither cause nor permit anything to be done whereby the premises or equipment shall be in any manner damaged or defaced, nor shall renter drive, or permit to be driven any nails, hooks, tacks or screws in any part of the facility. Damage to the facilities shall be sole liability of the renter, who agrees unequivocally to reimburse the City for the cost of repairing damage facilities. Renters will be invoiced for any damages occurred to facilities during their event.
SMOKING IS PROHIBITED IN ALL CITY PARK BUILDINGS
Ordinances pertaining to Parks & Events:
Sec. 4-4. Same--Advertising--Permit required.
It shall be unlawful for any person giving, or causing to be held, any exhibition, demonstration, entertainment, fair, picnic, social and other such functions referred to in sections 4-2 and 4-3, to permit to be advertised, or made known to the public for the purpose of advertising, either by printed or written dodgers, lithographs, canvases, posters, or any manner of advertising, without a permit having been previously secured from the mayor.
(Ord. No. 185, § 3, 6-6-13)
Sec. 14-10. Possession and consumption of beverages in glass containers.
(1) Prohibited. The possession of beverages in glass containers and the consumption of said beverages in glass containers and the possession of empty glass beverage containers within the confines of the municipal parks and playgrounds of the city is hereby prohibited.
(2) Penalty. Anyone found guilty of violating this section shall be deemed guilty of a misdemeanor and punished by fine of not more than two hundred dollars ($200.00).
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